What you will find in this article
- What is SharePoint Online and how does it work?
- What are its advantages?
- What benefits does it provide for your company?
- What the SharePoint app allows you to do
- 7 features that can help you optimize your work
- What are the benefits of using Sharepoint in your company?
Intelligent content management
In addition to the standard file server features, SharePoint can add additional information to files using metadata.
This allows you to add any type of information that may be useful to better classify your files on the intranet.
The management and customization of permissions for accessing files, data lists and each record represent additional strengths of SharePoint.
Permissions aren't limited to a document. Permissions can also be requested for folders, web parts, pages, secondary sites, and the entire site you are managing.
In addition, you can create pages and publish them online, or create a site for each department and insert different types of web parts such as blogs, announcements, member lists, document libraries
What is a web part?
A web part is each block element that makes up a SharePoint page.
Each page can contain several web parts. There are several types of web parts that allow you to customize the content with your favorite design.
Schedule your content and SharePoint publishes it for you
This feature comes in handy if you need to publish a news item, a post, a page, or any other type of content at a specific time.
You can set the day and time from any device, and SharePoint will take care of the rest.
You can always make changes to the content you're going to share before publishing it. This way, you'll have complete control over how your content is shared on the intranet.
Preview what you post
SharePoint allows you to tailor your experience on the platform to your preferences.
Before sharing a resource, updating something, or planning something new, there's always the fear that something will go wrong once the "publish" button is pressed.
Sharepoint's preview function allows you to see a preview of the content as it will appear to intranet users, allowing you to double-check that everything is in its proper place.
Excel for SharePoint: the creation of lists on the intranet is immediate
Finally, you can make a modern list in Excel and use it in Sharepoint.
Simply choose the option to create a new list in Sharepoint and import the data table you want from an existing Excel file.
You can make any changes you want, such as changing the type of column or formatting the rows and columns to improve the graphics.
You can always review and modify the data in Excel after the list has been uploaded to your intranet.
SharePoint smart search: Find the business acronyms you need
The intranet's search function has been improved.
The platform has added the ability for administrators to create and add definitions for each acronym to be recognized, assisting users in not losing information and, in general, not getting lost on the intranet. When users come across a term, they can use Microsoft Search to look up the definition and clear up any confusion.
Learn about the advantages of intranet.ai intelligent search: Intelligent Seach
Quick Edit on SharePoint: Quick edit for your intranet lists
A Microsoft Sharepoint list item can be edited in two ways.
You can edit a single item in list view, which is the default method, or you can edit multiple items at once in quick edit view, which is even more productive.
The latter is the Quick Edit feature.
How do you make a change with Quick Edit?
There are only 4 steps to make a quick edit with Quick Edit.
- Open the list to edit.
- In the command bar of the list, click Quick Edit.
- Enter information for each item in the list.
- Customize information as needed.
When you are done editing your information, click Done and you will have saved your changes.
Keyboard shortcuts on SharePoint
Sharepoint, like the majority of Windows and Microsoft 365, can be navigated using the keyboard.
In page edit mode, press Shift +? to see a list of all available keyboard shortcuts.
You can quickly access pages that interest you by using shortcuts, and you can also use them when creating text, navigating the page, or performing undo / redo operations.
Saved for later SharePoint Online: Save and read when you have time
How often do you come across interesting intranet content but don't have time to read it right away?
The "saved for later" option in SharePoint is a solution to this problem.
You will be able to save content that interests you and watch it later when you have more time thanks to this feature.
You'll never lose track of any interesting information you find on your intranet this way.
You can save items to the "all saved objects" list or organize them into collections based on where they came from, such as "Objects saved from X site."
Microsoft SharePoint makes the intranet more intelligent and compatible with your needs by introducing features like this.
Why you should use SharePoint for your business
SharePoint is the most accessible and immediate solution to implement a corporate intranet where users can share information and collaborate.
Thanks to its flexibility, Microsoft SharePoint allows you to create tailored solutions for your business needs:
Organize: As a group or alone, SharePoint lets you organize information, people, and projects.
Identify: Easily find answers, gain insights, and benefit from expert assistance.
Manage: stay in touch with colleagues, share ideas and reinvent the way you collaborate in the company.
Develop: Thanks to Microsoft SharePoint and its integrations, every company can customize your website to use all the features.
These are just a few of the reasons why you should use the software for your new intranet.
There are numerous intranet providers available, but they may require more time and money than you desire.
Remember: if you have Microsoft 365, you already have access to SharePoint! All you have to do is to start building your corporate intranet!
Yammer is the corporate social network that facilitates communication and exchange of information between people.
Find out what SharePoint is and how it can help you digitalize your business.