In this article, we discover the different Collaboration tools that are available on the Microsoft Office 365 platform, and that makes it one of the best shared solutions for managing business projects and creating the digital workplace.
SharePoint Online
Microsoft SharePoint is an application platform on the web and a browser-based content management system designed to help companies create company intranet portals.
Developed by Microsoft, SharePoint can be used as a secure collaborative space or a corporate information portal where files and documents are stored, organized, and shared.
Information is accessible from any device via a web browser or using a specific mobile app. Companies can configure SharePoint to manage an intranet portal, an extranet, and various team sites for the collaboration.
Think of SharePoint as a centralized and secure platform where groups can collaborate, streamline data management, and work more efficiently.
Companies adopt SharePoint for the creation of corporate intranet, social networks, Business Intelligence applications, the integration of systems and processes as well as for the automation of workflows.
Microsoft Teams
Microsoft Teams is a work environment via chat that brings people, content and tools together to be more involved and efficient.
Generally, a team is composed of those who work on a specific project or within the same department. They can interact at any time via chat and "tag" each other for updates or actions.
You can participate in an indefinite number of teams. Fewer emails, better collaboration, and results.
This app is a work tool to organize and chat with colleagues. Conversations replace Skype and allow you to create private chats, but also video calls where you can share your monitor and give control of your desktop.
The core of the service is based on the integration of the Office package tools: Word, Excel, PowerPoint, SharePoint, OneNote, Planner, and Delve are included and available for extending Teams' features.
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Microsoft Planner
Another Office 365 application is Planner. Planner is a collaboration tool and allows teams to create plans, organize and assign tasks, share activities with colleagues, and receive notifications on deadlines.
This tool has various possibilities ranging from the organization of projects, management of a marketing event, to the preparation for a meeting with a client or simple exchange of opinions on a product or document to be drawn up.
Understanding how Office 365 Planner works is straightforward: every plan the team decides to work on is represented by a sort of blackboard where you can categorize activities and assign them to all of your team members.
Each of these activities shows information such as dates, changes, attachments, and comments between users.
Employees will be notified of each assigned task as soon as they are added as the owner of that particular activity.
Yammer
Yammer is another Office 365 application. The main goal of Yammer is to create a model of collaboration and communication different from the usual ones you find in companies.
It is inspired by dynamics and elements that are the basis of traditional social networks or those destined for private use. More specifically, it inherits:
- The concept of Facebook posts.
- Cataloging elements through Twitter tags.
- The management of professional skills from LinkedIn.
Microsoft Delve
Delve is a cloud-based data visualization tool. Delve allows employees to get the most out of their Office 365 data. This tool will enable you to:
In addition to content such as profile information, links to documents or information, users can also view likes, views, comments, and tags.
All this helps employees feel more integrated into the social-corporate context and to improve their engagement.
Nowadays, many people work more and more often on smartphones. For this reason, the desktop version of Delve is flanked by the version for mobile devices.
You can use your phone or tablet to browse the tabs, view the files, and perform everything you would normally do at the office computer.
Using Office 365 applications or the SharePoint home page as the main landing page can be handy regardless of the size of your business. Add Office 365 Groups or MS Teams, and you will be taking a step forward in creating a good starting point for your digital workplace.
For group work, consider taking advantage of MS Teams and Office 365 groups. Office 365 provides you with many choices to improve your company intranet, take advantage of it.
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Your company teams can start SharePoint by signing up for Office 365 and logging in via SharePoint entry points. Colleagues can participate in conversations and view updated activities by accessing the Newsfeed.