Departments
SharePoint Company Departments: enhance internal communication
Department sites in the intranet.
Give your company's departments their own space on the intranet. We work with you to build the section of the portal dedicated to communication, people, and the services of each department.
SharePoint Company Departments: enhance internal communication
Streamline the sharing of information and content among company departments on the SharePoint intranet. Each department has its own space to introduce itself and highlight its news, services, and key contacts for colleagues.
Manage your department's information
Create customized departmental spaces
Simple configuration
Departments: What are the benefits?
Public and private sites
We provide each department with both a public site for sharing content with the company and a private site accessible only to authorized users.
Collaboration
Each project team or department can have its own personal site. Separate but interconnected sites optimize the exchange of information and collaboration among different user groups.
Customization
Each site contains customizable spaces for departmental information. The Editor mode can be transferred to department members, allowing them to produce content independently.
Increase the valueof your SharePoint intranet
The intranet helps people communicate and collaborate, fostering a shared corporate culture. To achieve this, it offers tools such as bulletin boards, chats, forums, and much more. We can help you simplify interaction between departments, helping them become known to colleagues and share achievements, skills, and updates. Our sites strengthen both intra- and inter-departmental collaboration.
Highlight each department's leadership and key contacts
The Departments web part gives every team a dedicated space on the SharePoint intranet to present its updates, services, and people. You can display the department manager with name, photo, and contact details, so colleagues identify leadership at a glance. Display settings let you map title, subtitle, and sub-subtitle fields, and enable shortcuts for favorites, phone, Microsoft Teams, and email directly from each contact card.
Choose your data source and scale with Microsoft Graph
Departments draws people data from either SharePoint or Microsoft Graph, with Graph recommended for organizations exceeding 5,000 employees. The contacts list URL syncs daily with Azure AD, keeping profiles current. General settings map standard fields, profile picture, username, business or mobile phone, and email, to Microsoft 365 attributes such as User Principal Name and Mail, so the component reflects your directory without manual upkeep.
Documentation
Explore the technical guide for this feature on our documentation site.
Frequently asked questions
What is the difference between public and private department sites?
Each department can have a public site for sharing content across the company and a private site accessible only to authorized users. This keeps department-specific materials restricted to colleagues who need them, while still allowing teams to publish news and services to the wider organization. Separate but interconnected sites optimize both intra-departmental and inter-departmental information exchange.
Where does the Departments component pull employee data from?
The component sources people data from either SharePoint or Microsoft Graph. Microsoft Graph is recommended for organizations with more than 5,000 employees. The contacts list it reads is synced daily with Azure AD, and fields such as profile picture, username, phone number, and email are mapped to standard Microsoft 365 attributes like User Principal Name, Business Phones, and Mail.
Can department members manage their own content?
Yes. Editor mode can be transferred to department members, allowing them to produce and update content independently. Each site includes customizable spaces for departmental information, and because Departments is designed as an intuitive web part with constantly updated documentation, teams can manage their own areas without relying on a central administrator.
What contact shortcuts can be displayed on a department card?
Each contact card can show shortcuts for favorites, phone, Microsoft Teams, and email, and each is individually toggled in the display settings. The phone shortcut requires a connected VoIP system to place calls, while the Teams and email shortcuts rely on the corresponding Microsoft 365 configuration. You also control layout options such as background visibility, shadow style, and title display.
Related features
The complete SharePoint intranet integrated with Microsoft 365, starting from 3,950 €/year.
- 80+ apps for communication, training, and knowledge sharing
- Compatible with Microsoft 365 and Microsoft Viva
- Operational within 24 hours from purchase, with 5 days of consulting
