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Customers and Suppliers Policy

Welcome to the web page dedicated to the privacy policy for Customers and Suppliers of intranet.ai S.r.l., Data Controller, located in via F. Filzi 5, Milan (MI).

Your privacy is very important to us, so we would like to let you know how we collect and use information about you. Our Company always pays special attention to personal data processing and protection for its Customers, Users, Suppliers, Collaborators and all those with whom it comes into contact. For this reason, in order to ensure maximum compliance with EU Regulation 2016/679, intranet.ai S.r.l. has adopted an appropriate Organizational Privacy Model.

The regulation in question provides that whoever processes personal data is required to inform the interested party, about what data is processed and about certain elements that qualify the processing: it must be carried out in a correct, lawful and transparent way, protecting your privacy and your rights. In accordance with the provisions of articles 13 and 14 of EU Regulation 2016/679, we provide the following information.

Why is this information provided and whom does it concern?

This page describes the methods for personal data processing of our Company's Customers and Suppliers, informing you on the type of information we collect, how we collect it, what we do with it, how we protect it, how long we keep it, and the rights of interested parties with respect to their own information. This information is provided pursuant to Articles 13 and 14 of Regulation 2016/679.

What information do we collect?

In addition to information regarding legal entities, we may collect information about our customers 'and suppliers' employees, such as contact details (email, telephone number, etc.), personal and fiscal data, as well as other personal data of a common nature required for the performance of existing or future contractual relationships with our company.

Why do we collect personal information?

We collect information about you for the following purposes:

- execution of a contract your Company is part of or execution of pre-contractual measures adopted at the request of your Company;

- fulfill a legal obligation to which we are subject;

- if processing is necessary for the pursuit of our legitimate interest on condition that your interests or fundamental rights and freedoms do not prevail.

Opposition to processing for marketing purposes

Our customers' email addresses can be used for direct sending of our advertising material, establishing direct sales contacts or for carrying out our own market research or commercial communication. This promotional activity may concern only goods and services similar to those covered by the contractual relationship. We remind you that, at the time of collecting your data and on the occasion of any communication made for the aforementioned purposes, you can oppose the processing of your data by using the appropriate opt-out feature available in every communication received or by contacting us in the manner indicated below in this Statement. You will receive immediate feedback on your data processing discontinuation.

With whom do we share your information?

intranet.ai S.r.l. may share your Information with third parties (or otherwise grant them access) only in the following ways and in the following cases:

Parent companies, subsidiaries or affiliates

Parent companies, subsidiaries or affiliates pursuant to Article 2359 of the Civil Code or companies subject to common control, will have access to information relating to Customers or Suppliers for administrative and accounting purposes or those related to the performance of organizational or administrative activities, regardless of the nature of processed data. In particular, they pursue these purposes regarding internal organizational activities, related to the fulfillment of contractual and pre-contractual obligations, to the management of the employment relationship in all its phases, to the keeping of the accounting̀€ and to the application of the rules on tax, trade union, social security-welfare, health, hygiene and safety at work.

Fulfillment of legal obligations

intranet.ai S.r.l. may disclose or otherwise grant to others access to Information of Your Customers or Suppliers under legal obligation, such as a tax obligation, a summons, a court proceeding, a search warrant, a court order, or in accordance with the laws in force, if it believes in good faith that this conduct is required by law, with or without prior notice to the Data subjects.

Extra EU transfers

Transfer of information relating to our customers or suppliers, even temporary, to a country that is not a part of European Union may only take place if necessary for the execution of contractual obligations involving the customer or supplier or to fulfill one's specific requests before the conclusion of the contract, or for the conclusion or execution of a contract stipulated in one's favor.

How long do we keep the information?

We keep the Information of our Customers or Suppliers as long as necessary for the management of existing contractual relationships. We may continue to store this information even after the purpose for which it was collected has been fulfilled to the extent that it is reasonably necessary to comply with legal obligations, resolve disputes, prevent fraud and abuse, comply with the contracts signed and / or protect our legitimate interests.

Your rights and how to contact us

We would like to remind you that at any given time you have the right to obtain confirmation of existence for your personal data processed by us and to find out about its content and origin, verify its accuracy or request its integration, rectification or update.

You also have the right to request cancellation, transformation into anonymous form or blocking of data processed in violation of the law, as well as to request the limitation or oppose to its treatment in any case, for legitimate reasons.

Requests should be addressed:

- via e-mail, to our Privacy Contact: contact@intranet.ai

- or by mail, to intranet.ai S.r.l., Via F.Filzi 5, 20124 Milan .

Right to complain

Interested parties who believe that processing of their personal data is in violation of the associated Regulations have the right to file a complaint with the Guarantor, as provided for by art. 77 of the Regulation itself, or to take the appropriate judicial seats (art. 79 of the Regulation).