Comparison
intranet.ai vs SharePoint out-of-the-box
Same Microsoft 365 foundation. The difference is how much you build yourself.
SharePoint Online already ships with Microsoft 365, so the real question is rarely "SharePoint or not" — it's whether to build your intranet on standard SharePoint yourself, or start from a ready-made solution like intranet.ai that runs inside the same SharePoint tenant. Standard SharePoint gives you a powerful platform and a blank canvas. intranet.ai gives you a finished, governed intranet on top of that platform — with 80+ ready features, in days instead of months. This page compares the two honestly, so you can pick the path that fits your team, timeline and budget.
Side-by-side comparison
Both run on SharePoint Online inside your Microsoft 365 tenant. Here is what changes in practice.
| Criterion | SharePoint out-of-the-box | intranet.ai |
|---|---|---|
| Time to a working intranet | Weeks to months — you design site architecture, pages, navigation and permissions from scratch. | ✓ Operational within 24 hours of purchase; configured and populated in a few days. |
| Ready-made features | Standard web parts (news, documents, lists). Anything beyond that is custom work. | ✓ 80+ vertical features for communication, onboarding, knowledge base, HR and daily tasks — already built. |
| Design & branding | Manual theming; consistent, branded design takes effort and design skills. | ✓ Branded, coherent design system applied across the whole intranet out of the box. |
| Cost model | Included in Microsoft 365, but the real cost is internal time or a custom development project. | ✓ Transparent subscription from 3,950 €/year, configuration included — no surprise project costs. |
| Maintenance & updates | Your team maintains every customization and adapts to platform changes. | ✓ Features are maintained and updated by intranet.ai as part of the subscription. |
| Full control & flexibility | Total control: build exactly what you want, however you want. | Highly configurable, but within a structured, supported product. |
| Microsoft 365 integration | Native — it is Microsoft 365. | Native — built on SharePoint Online, integrated with Teams, Viva and the whole suite. |
| Your data & tenant | Stays in your tenant. | Stays in your tenant — intranet.ai runs inside it, nothing is moved out. |
Which one is right for you?
Choose SharePoint out-of-the-box if…
- You have in-house SharePoint developers and design capacity.
- You need a fully bespoke build and have months to invest.
- Your intranet needs are simple (a few document libraries and news pages).
- Maximum control matters more than time-to-value.
Choose intranet.ai if…
- You want a complete, modern intranet live in days, not months.
- You want 80+ ready features without building and maintaining them.
- You need predictable cost and low project risk.
- You want to stay 100% inside your Microsoft 365 tenant, with expert support.
Frequently asked questions
Is intranet.ai a replacement for SharePoint?
No. intranet.ai is built on SharePoint Online and runs inside your Microsoft 365 tenant. You keep SharePoint — intranet.ai adds a ready-made intranet experience, features and design on top of it.
Can't I just build everything in standard SharePoint?
You can. The trade-off is time and maintenance: recreating 80+ features, a consistent design and governance from scratch is a multi-month project that your team then has to maintain. intranet.ai gives you that result in days and keeps it updated.
Does intranet.ai move my data outside Microsoft 365?
No. Everything stays in your own tenant. intranet.ai runs on your SharePoint Online, so your data, permissions and compliance boundaries are unchanged.
How long does intranet.ai take to go live?
It is operational within 24 hours of purchase, and typically configured with your content, branding and automations within a few days.
How much does intranet.ai cost compared to building on SharePoint?
intranet.ai starts at 3,950 €/year with configuration included. Standard SharePoint is included in Microsoft 365, but a comparable custom build carries internal time or development-project costs that are usually far higher and harder to predict.
Related features
See intranet.ai in action
A ready-to-use SharePoint intranet, live in days. Book a free demo and see if it fits your project.
- 80+ apps for communication, training, and knowledge sharing
- Compatible with Microsoft 365 and Microsoft Viva
- Operational within 24 hours from purchase, with 5 days of consulting