For productivity
Document Management System
Template-driven. Approval-routed. Compliance-ready. Govern the full lifecycle of every document — inside Microsoft 365.
For productivity
Document Management on SharePoint Online
The system that allows you to create, review, approve, sign, and publish company documents without ever leaving your SharePoint intranet.
Built by intranet.ai and fully embedded in your Microsoft 365 tenant, docs365.ai gives every document a single canonical version — audit-ready on demand, with no extra platforms or logins.
Pricing
Available plans
All plans include template creation, approval workflow, versioning, and audit log. Transparent pricing — every price is published.
Business Plan
For companies with less than 300 users
4,450 €/year
DocuSign: + 2,150 €/year
See full pricing →Enterprise Plan
For companies from 300 to 5,000 users
6,450 €/year
DocuSign: + 2,150 €/year
See full pricing →Premium Plan
For companies with more than 5,000 users
9,450 €/year
DocuSign: Included
See full pricing →Diamond Plan
For companies looking for all features
18,450 €/year
DocuSign: + 2,150 €/year
See full pricing →Detailed pricing and feature comparison on docs365.ai
Features
Everything included in every plan
From first draft to archived PDF — the full document lifecycle, fully automated.
Template-Driven Creation
Every document starts from a governed template. Version number and protocol number populate automatically — no manual entry, no inconsistencies.
Sequential Approval Workflow
Route documents to role-based approvers in sequence. Full audit trail, inline comments, and optional DocuSign electronic signature — all inside Microsoft 365.
Audit-Ready Governance
Word converts to PDF automatically. One canonical version in a predictable location. Complete history of every modification, approval, and signature — defensible on any day.
Why docs365.ai
Traditional method vs docs365.ai
The numbers speak for themselves.
| Traditional method | docs365.ai | |
|---|---|---|
| Document creation | Manual, no templates | Governed templates, auto-numbering |
| Approval process | Email chains, no traceability | Sequential routing, full audit trail |
| Electronic signature | Separate tool, extra cost | DocuSign integrated (optional add-on) |
| Published format | Multiple Word versions | Auto Word-to-PDF, one canonical version |
| Version control | Manual file naming | Automatic versioning + history |
| Compliance readiness | Hours of manual audit prep | Audit log ready in minutes |
| Microsoft 365 native | External platform, extra login | 100% within your M365 tenant |
Save more
Bundle offers
Combine DMS with other products and save on the total price.
Documents & Search
DMS + Document Acknowledgement + Intelligent Search
Documents & Training
DMS + Microlearning365
Full Document Lifecycle
DMS + DocuSign + Read-receipts + Search + Microlearning
Want the full picture? Visit docs365.ai
docs365.ai is our dedicated platform for document lifecycle management — built on Microsoft 365 and fully integrated with your SharePoint intranet.
Explore all features, see the ROI calculator, and discover how regulated industries use docs365.ai to eliminate compliance risk from document control.