Document Acknowledgement

Make sure your colleagues consult themost important documents for their work.

The solution for the SharePoint Online intranet that allows you to distribute business documents and track their consultation, thanks to integration with Power BI.

Document Acknowledgement:why your business needs it

Our component simplifies business document management and compliance, helping you distribute important procedures and monitor their consultation. You'll be able to provide quick access to documents for viewing on the SharePoint intranet, ensuring that colleagues are always up-to-date and reducing compliance risks for internal operations.

Request colleagues to view company documents

By integrating our component into a document library, Editor users can view "Acknowledgement" among the actions available by default in SharePoint Online. This command allows a notification to be sent directly from the document library to alert colleagues of new content for viewing. Notifications can be accompanied by custom messages and sent to:

Individual users
Microsoft 365 groups
Distribution lists (even with guest users)

Request colleagues to view company documents

Quick access to documents to be viewed

Users who are recipients of notifications receive an automatic email with all useful information about the shared documents, such as: Additionally, the notification email includes links, allowing for quick access via the dedicated SharePoint intranet page and enabling users to confirm that they have viewed the documents.

ID number
Document name
Date of addition to the document library

Manage viewing on different versions of your documents

Make the most of the versioning system of document libraries in the SharePoint Online intranet. Each time a new version of a document is published within the document library, the acknowledgments of receipt made by colleagues on the previous version of the file are invalidated, and an e-mail is sent to them requesting a new acknowledgment. This way, you can ensure that colleagues are up-to-date with the latest version of your company's procedures.

Intranet pages and archives for acknowledgment

We take care of configuring the page dedicated to acknowledgment, including the SharePoint Online lists. Documents can be divided into thematic document libraries based on your company's needs. For example, we can create a library with onboarding procedures for new hires or areas for manuals. SharePoint Online libraries thus become centralized archives that users can access independently to view new content or request acknowledgment from colleagues. These archives also simplify the work of Editors, who will be able to upload, modify, distribute, and track the consultation of company procedures in one central point on the intranet.

Document acknowledgement:the benefits it offers

Our component helps you record the reading of business documents stored in SharePoint Online libraries. In no time, your company will have a simple and secure process for ensuring that users know the procedures, guidelines, and regulations needed to carry out their daily activities. Send automatic e-mail notifications and access documents for review with one click, thanks to the Acknowledgement command found on the dedicated page of your SharePoint intranet.

Monitor consultation with Power BI

Thanks to the integration with Power BI, our component can provide you with a detailed overview of the consultation of business documents shared with colleagues. Managers will have access to a dynamic report to monitor the consultation of documents in SharePoint Online and analyze the data collected by our functionality using filters such as: We oversee the installation of our component in your company's SharePoint document libraries. Our experts will provide continuous support to manage the notification and monitoring functionalities for document consultation, also assisting you in managing the information in Power BI.

Recipient user name
Recipient user department
Title of the file shared for consultation
Notification of Acknowledgement sent date
Consultation date by the recipient user

Acknowledgement of SharePoint pages and news

Our feature is now also available for news posts published on the SharePoint Online intranet. Simply enable it on draft pages and specify the relevant users to collect reading data in the associated Power BI report. As with documents, you can modify the acknowledgement options at any time to automatically update the information displayed in the report.

Documentation

Explore the technical guide for this feature on our documentation site.

Read the documentation

Related features

Document Management Disclaimer Document Archive Company Alerts

The complete SharePoint intranet integrated with Microsoft 365, starting from 3,950 €/year.

80+ apps for communication, training, and knowledge sharing
Compatible with Microsoft 365 and Microsoft Viva
Operational within 24 hours from purchase, with 5 days of consulting

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