Digitisation of documents
Documents are the driving force in a company. They must be made available and stored efficiently.
The intranet organises documents so anybody in the company can access them fast.
Let's see the opportunities that intranet.ai offers companies for the digitisation of documents.
What you will find in this article
- Use AI to collect and classify documents
- Integration with Microsoft 365 for smart searches
- How documents are divided
- Integration with SharePoint Online
Company documents
Intranet.ai to ensure that the processes of receiving information are functional and instant, Ai has developed the Company Documents functionality.
With this tool it is possible to collect and classify each document with the use of artificial intelligence.
The goal is to save time searching for work materials as time is money.
This intranet resource is a top notch time-saving tool that makes work more profitable.
Digitised documents mean employees have access to a digital library. Just choose the document category using the free text search and select the content you want.
Smart but simple search
Intranet.ai places your company documents in a well-organised digital archive that is easy to view. The system is perfectly integrated with Microsoft 365 taxonomies and terms, synonymous with quality and high technology.
You can choose the structure you prefer for your files, so that you can also merge data from different collections.
Searches are easy and immediate, the intranet takes care of everything making an employee's professional life so much easier.
Categories and tags
All documents are divided into categories and tags that allow them to be found quickly. With these features you can choose the way you classify your scanned documents to follow your business needs.
It then catalogues quality system documents, customer information, documents reserved for different roles and departments, internal regulations and circulars, manuals and other modules to speed up business processes.
Company documents also combines the different SharePoint document libraries data such as those from different departments.
This is a great way to involve people from different departments in posting their content on the intranet.
What is intranet.ai?
intranet.ai is the ready-to-use corporate intranet, designed to reduce costs and implementation times, thus creating a collaborative and modern digital work environment:
- Initial price of 3,650 €/year for a complete intranet
- 50+ applications, including advanced search, document management system, push notifications via Teams, personal profile, and FAQ pages
- 100% integrated with SharePoint Online and Microsoft 365
Employee favourite files
As a time-saving tool, company documents helps the employee access their favourite / most frequent files. Once selected, create shortcuts to access them in one click.
There are forms or procedures that workers need to have to hand as if they had them physically on their desk.
Most recent important documents
This feature also aims to keep the employee constantly updated and in step with company dynamics.
It shows the latest documents shared on the intranet by default. It therefore means that users can instantly access the latest information shared by the company.
The more informed the workers are, the more efficient their work is.
Index content
To guarantee a tool specifically created to make viewing of company material easier, company document takes advantage of the SharePoint features.
As mentioned before, Intranet.ai is built with the same technologies as SharePoint and Microsoft 365, so it allows an intranet perfectly integrated with their platforms.
This means that even in document digitisation, the company uses Microsoft's features that analyse words in the content of a document and indexes them for your search.
The result is that you just enter a keyword in the search bar.
Do you want to digitize your company?
We have been a team of professionals on the world of intranets and corporate digital workplace for over 15 years. We are ready to help you digitize your company with 10% of the time and 10% of the budget.
Giuseppe Marchi
Microsoft MVP for SharePoint and Microsoft 365 since 2010.
Giuseppe is the founder of intranet.ai and one of the leading experts in Italy in all matters related to Microsoft 365. For years, he has been assisting companies in creating their digital workplace environment on the Microsoft cloud, focusing on people's experience.
