Company Documents
SharePoint Document Archive: why your business needs it
Access your documents in the intranet.
Our component allows you to locate and view documents stored in SharePoint Online from any page within the intranet. Use tags and categories to index documents and save time in searches.
SharePoint Document Archive: why your business needs it
According to IDC, Gartner & Forrester Research, users waste up to 30% of their time searching for documents. 9% cannot find what they need, and 7% have to recreate missing files. Our component simplifies the search for procedures, helping your company avoid an estimated loss of about $3,500 per user per year.
Find your documents instantly
Company Documents: What are the benefits?
Tags and categories
Editor users can customize categories and tags to classify company documents and easily retrieve procedures belonging to a specific team, department, event, or project.
Favorites
Every user can create their own Favorites area to keep useful documents always at hand.
Latest Files
Highlight the latest documents published on the intranet to keep the company audience updated.
Index your content for search
Bring together documents from various sources
Integration with SharePoint
- Versioning for tracking and recovering changes.
- Real-time sharing.
- Access control.
- Monitoring of approval workflows.
- Targeted notifications whenever a public file is modified.
- Indexing to make document content searchable.
Simple configuration
Configure data sources and filters
Editors connect the web part to one or more SharePoint document libraries by entering their full library URLs as a comma-separated list (subfolder URLs are not supported). A Favorites list is created in the parent site for each Company Documents instance. Filters are driven by managed metadata: pre-filter content using owstaxId columns, specify term set IDs for multi-tenant scenarios, persist each user's filter selections, and target audiences through Active Directory groups.
Control display, sorting, and download behavior
General and display settings let you tailor how documents appear. Choose whether files open in the browser or download, set how many documents load initially, and customize the "Load more" button. Sort results by modification date, creation date, filename, or title, in recent-to-oldest order. Toggle the download icon, author and modified-by attribution, publication date, file extensions, and document paths. Layout options include background visibility, shadow styling (High Contrast, Light, Dark), title display, and web part transparency.
Documentation
Explore the technical guide for this feature on our documentation site.
Frequently asked questions
Which SharePoint libraries can the Company Documents web part pull from?
It aggregates files from multiple SharePoint Online document libraries across different sites and departments. Editors enter each library's full URL as a comma-separated list. The libraries must reside in SharePoint subsites and be referenced by their complete library URL; subfolder URLs are not supported. Because the component reads files as a flat list and does not read folders, scope specific content using managed metadata filters rather than folder paths.
How are documents tagged and categorized?
Categorization relies on Microsoft 365 taxonomies. Editors create tags and categories in the SharePoint Term Store, add managed-property metadata columns to the libraries, and assign tags to documents. This lets users classify and retrieve files by team, department, event, or project, and apply the same tag set across libraries from different sources to surface all relevant documents in a single search.
How does search work within the component?
The component uses SharePoint's indexing to make document content searchable. Entering a term in the Advanced Search retrieves files containing that word in the title or body text, including inside PDFs. You can also configure search to prioritize title matches first. Dropdown filters based on metadata further narrow results.
Can end users save documents for quick access?
Yes. Each user can mark documents as favorites using the star icon, building a personalized collection of frequently used files. Favorites are stored in a dedicated SharePoint list created in the parent site for each Company Documents instance, so a separate Favorites list is required per web part instance.
Related features
The complete SharePoint intranet integrated with Microsoft 365, starting from 3,950 €/year.
- 80+ apps for communication, training, and knowledge sharing
- Compatible with Microsoft 365 and Microsoft Viva
- Operational within 24 hours from purchase, with 5 days of consulting
