Disclaimer

Disclaimer for the SharePoint intranet: Why does your company need it?

Name: Disclaimer for the SharePoint intranet
Brand: intranet.ai

Ensure regulatory compliance inthe use of the SharePoint intranet.

Our component enables you to post important notices on the SharePoint Online intranet,ensuring compliance with corporate regulations and promoting transparency.

Disclaimer for the SharePoint intranet: Why does your company need it?

Our web part is designed to display legal notices, policies, and terms of use within the SharePoint intranet, and to obtain confirmation that users have read them. While browsing, pop-ups will display notices created by the company, ensuring that users are informed and accept the highlighted regulations.

Transparency on the management of personal data

Your company can use our web part to clarify, for example, how personal information that is recorded while browsing the intranet is handled and stored. You will then be able to inform users about the nature of the information collected and how it will be used to:

Expand services to workers
Improve the content of the intranet
Personalize the user experience in the portal

Transparency on personal data management in the SharePoint intranet

Users' rights and informed consent

Disclaimers, in addition to presenting company policies, can inform users about how to: This allows users to receive the necessary information to accept the intranet’s terms of use, while the company may request acknowledgement to ensure compliance with privacy and data processing regulations.

View or update their personal information
Request deletion of certain information

User rights and informed consent in the SharePoint intranet

Disclaimer for the SharePoint intranet: What are the benefits?

Administrators will be able to configure the component on their own, thanks to intuitive settings with which to create, customize, and schedule disclaimers on the corporate SharePoint intranet. As an administrator, you will also have access to the list that houses the information about colleagues' viewings, which you can analyze using SharePoint metadata. Our experts will always be on hand to support you in setting up the web part and integrating it with a dynamic Power BI report that will enable deeper analysis of the data collected.

Customize content and acknowledge receipt

Disclaimers can be customized to include: Each disclaimer presents the necessary information to clarify a policy and is configured to follow users as they navigate the intranet until acknowledgment is confirmed. Administrators can then restrict access to certain areas of the intranet if the user does not consent to data processing. Finally, our component allows for the creation and scheduling of multiple disclaimers to avoid disrupting users' navigation. If multiple disclaimers are published simultaneously, they will be displayed in succession according to their order of creation.

Text messages
Links and attachments (optional)
Methods for confirming the reading

Customize content and acknowledge receipt in the SharePoint intranet

Analyze view data with Intranet Analytics

Administrators can monitor how many colleagues have confirmed reading specific disclaimers by accessing the report available through integration of Intranet Analytics. This report, built on Power BI, can be customized to filter information based on criteria such as: We will assist you in configuring the report and analyzing informed consent data in real time.

Name of the disclaimers posted on the intranet
Users who have confirmed viewing the disclaimers

Analyze view data with Intranet Analytics

Simple configuration

We take care of configuring the component according to your company's needs. However, we have designed Disclaimer to be an intuitive web part. Like most of the intranet.ai components, it can be managed independently thanks to constantly updated documentation.

Documentation

Explore the technical guide for this feature on our documentation site.

Read the documentation

Related features

Document Acknowledgement Page Alert Company Alerts Pop-ups

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