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Intelligent search function to easily find and access company documents

Sharepoint Intelligent Search: It helps people find what they need in your corporate intranet


Intelligent Intranet Search is a the search bar that enhances SharePoint Online's search capabilities, making searches inside and outside your organization's Microsoft 365 intranet extremely quick and simple.

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SharePoint Search: Why do you need to improve it?

Unsatisfied employees about the intranet search feature

2%
the percentage of people who are actually happy with search results on their intranet

time wasted searching for necessary files and documents

21 min 41 sec
the average time spent searching for a document or daily essential information

impossibility to find the document the user searched for

24
the average number of daily intranet searches that yield no results

Time spent searching for documents is a cost for the company

$ 4,000 per month
the average cost just for the time spent searching for content

According to IDC's White Paper, firms lose roughly $2.5 million each year owing to employees' inability to locate and retrieve vital information. Assume, however, that each employee has the necessary documentation at the right moment. As a result of closing this organizational gap, the company's performance improves.
 
Supporting this operational side specifically improves four aspects:
 
  • The company's knowledge management.
    The research processes must be fluid, complete, and rapid to maintain optimal control over the flow of knowledge throughout the firm.
  • Employee engagement.
    Employees should be able to find what they need quickly. As a consequence, they would be able to enjoy a relaxing and productive work environment.
  • Collaboration between teams. 
    A smooth exchange of information would allow working teams to communicate and collaborate effectively, without wasting valuable time and energy.
  • Project management.
    Managers can access essential information, hire employees with the relevant talents, and look up previous projects quickly and easily.

 

SharePoint Intelligent Search finds exactly what you're looking for

intranet.ai provides a new search tool that is integrated with your company's SharePoint intranet.

The intranet becomes a single location where employees may find everything they require.

All data is saved once in a single database that is appropriately safeguarded.

What exactly does this imply? It helps you prevent job delays and misunderstandings
by allowing you to access constantly updated data.

Search functions into multiple data sources

Augment SharePoint's search engine


Intelligent Search boosts SharePoint's default search engine to assist end users in finding:

With one single action, you can easily find everything you need for your daily job.

Artificial intelligence analizing user activities to boost performances

Understand what users search


Intelligent Search makes use of Artificial Intelligence to understand users' natural language. Thus, it understands how people look for information on your intranet to present them with the best matches.

Thanks to intranet.ai Analytics, you will have a better understanding of what employees are looking for:

  • Most important content.
  • Trending information in a certain period.
  • Doubts and common issues.

Use this knowledge to decide what action should be taken to improve your intranet's user experience.

Customize the smart search tool for every need

Help people find information inside and outside your intranet


With Intelligent Search, you can augment SharePoint Search to find valuable content within the entire digital workplace that is integrated with your intranet.

Allow users to navigate easily through the information published inside and outside the corporate portal. In this way, you will help them optimize their work as well as reduce the large number of emails that circulate within your company every day.

Designed to grow with your business

Make your intranet smarter!

Intelligent Search is based on machine learning, which allows the intranet to learn and become more accurate in finding the right content for you.

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Automatic understanding of the search language

Language understanding

Intelligent Search makes use of AI to customize results based on users' natural language and behavior.

Searching for synonyms and related words

Synonyms

The system self manages synonyms. This allows users to get consistent search results with fewer tries.

Display of content differentiated according to the utility, place and language

Multi language

Manage multiple KBs to include content for different countries. The system will automatically understand user language.

Real-time updating

Real-time updating

Modify the KB by yourself. Each change is updated in real-time so that all employees can fully avail of the search tool.

Personalized user suggestions based on previous searches

Suggestions

Based on users' searches during the intranet lifetime, the system will suggest the best keywords for your knowledge base content.

Improving collaboration between colleagues with department customizations

Collaboration

Share the KB with people from other departments to customize search results and provide the most relevant information for employees.

Monitoring intranet performanes and employee needs

Monitoring

Access an anonymous log of searches to understand what people really need for their daily work and quickly satisfy all their needs.

Finding information to improve job quality

Not only the intranet

Using our knowledge base, you can give people useful information that are not inside your intranet and increase the quality of searches.

Intelligent Search supports the work of the whole company

Our search engine allows the instantaneous retrieval of work materials saving the time and activities of the work routine.
Each request will enable you to search among the categories that have been "tagged" in the contents to provide the desired results.

Every search is more extensive and comprehensive than ordinary systems: You can find employees and files associated with keywords, categories, or skills and sort the results by first listing the most relevant information.

Intelligent Search allows you to save time, and saving time means saving money.

What is intranet.ai?


It's the ready-to-use SharePoint intranet,
designed to reduce costs and implementation time.

  • Starting price is 2.450€ for a fully-featured intranet.
  • More than 25 features, including Intelligent Search, Document Management, Company News, and Teams Push Notifications.
  • 100% integrated with Microsoft 365, Viva, and Power Platform.

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