Welcome Box
SharePoint Welcome Box: the benefits it offers
Greet colleagues on the intranet.
Make the intranet feel like home. Create the welcome box to greet users, bidding them good morning and providing quick access to recommended resources and their personal profile.
SharePoint Welcome Box: the benefits it offers
Allow users to see their profile picture and company-recommended resources when they access the home page or any other page of the SharePoint intranet. Encourage completion of personal profiles and increase site visits by offering content that supports colleagues in their daily activities.
Promote engagement
Notify new content
- News
- Events
- Pages
- Documents
- Board posts
Simple configuration
A personalized greeting for every user
The Welcome Box opens the SharePoint intranet with a dynamic, time-aware greeting that adapts to morning, afternoon, or evening. The message supports placeholders for the user's given name and surname, so each colleague is addressed personally. Alongside the salutation, an optional profile completion bar shows how complete a user's profile is as a percentage, encouraging colleagues to keep their information up to date and improving the quality of your People Directory.
Flexible configuration and styling
The Welcome Box is a fully configurable SharePoint web part, added in edit mode by searching for "IAI - Welcome Box". View settings let you toggle the background, shadow, and title, and choose between High Contrast, Light, or Dark styles. Mobile layouts can be shown in a compact three-column view or hidden entirely. The two quick-link icon buttons are selected from the Fluent UI icon library, with each link configured to open in the current tab or a new one.
Documentation
Explore the technical guide for this feature on our documentation site.
Frequently asked questions
What does the Welcome Box display to users?
The Welcome Box shows a personalized, time-aware greeting, the user's profile picture linked to their My Profile page, an optional profile completion bar, two customizable quick-link icon buttons, and a notification icon listing recently created or modified intranet items. The greeting message supports placeholders for the user's given name and surname.
How does the notification bell work?
The notification icon displays recently created or modified content from the SharePoint intranet, organized into tabs. Supported content types include News, Documents, Events, Pages, Notice Board, and Engagement Board. Administrators can set time-window filters, filter by translation status and audience targeting, customize tab titles, and toggle author and date display.
Can the Welcome Box be customized to match our intranet design?
Yes. The Welcome Box offers High Contrast, Light, and Dark styles, with toggles for background visibility, shadow effects, and the title. You can set a custom title, choose icons from the Fluent UI icon library for the two quick-link buttons, and define how each link opens. Mobile views can be shown in a compact three-column layout or hidden.
Is the Welcome Box difficult to set up?
No. The Welcome Box is an intuitive SharePoint web part added by searching for "IAI - Welcome Box" in edit mode. Notification data sources are connected by providing site and list URLs. The intranet.ai team can configure the component to your company's needs, and constantly updated documentation lets you manage it independently afterward.
Related features
The complete SharePoint intranet integrated with Microsoft 365, starting from 3,950 €/year.
- 80+ apps for communication, training, and knowledge sharing
- Compatible with Microsoft 365 and Microsoft Viva
- Operational within 24 hours from purchase, with 5 days of consulting
