Microsoft 365 Copilot in Teams: key features and differences with Teams Premium

Let's see in this article how to access Microsoft 365 Copilot in the Microsoft Teams app and what its features are for managing communication with colleagues, from summarizing our meetings to creating new business content.

We will also delve into the difference between Copilot and Teams Premium, to understand what features these two artificial intelligence-based Microsoft products offer.

How to access Microsoft 365 Copilot in Teams

To access Microsoft 365 Copilot from the Teams app, you must first ensure that you have an eligible Microsoft 365 license and the specific license for Copilot.

If you have doubts about the eligibility of your licenses,
find all the information in the article dedicated to Microsoft 365 Copilot.

Qualified users will then be able to use Microsoft 365 Copilot in the Teams app, within:

• public and private chats
• meetings
• channels (coming soon)

To access Copilot from chats in Microsoft Teams, simply enter a chat and select the "Copilot" icon that appears in the upper right corner. This then opens the window where you can write prompts and get responses from the AI, without interfering with the main conversation.

Key features of Microsoft 365 Copilot in Microsoft Teams

Microsoft 365 Copilot offers some of its most interesting features in Microsoft Teams, allowing you to retrieve information shared with colleagues and use it to create new content, organize tasks, and get a quick summary of everything going on in the company.

Let's look at Copilot's key features in the Teams app below.

Intelligent Meeting Recap

With the arrival of Copilot, you can now access a meeting summary that is generated by Microsoft's Artificial Intelligence based on what was said verbally during the meeting.

In fact, at the end of the meeting, Copilot creates a summary with:

• Meeting recording
• Timeline, with participant speeches highlighted
• Summary of what participants said and wrote in chat
• Shared notes and assigned tasks to be scheduled

The user can ask questions and requests about the content in all languages supported by Copilot, receive a direct response in conversational form, and find the precise point in the transcript where the AI took the information to respond.

It is important to note that the recap feature is also available for non-calendar meetings, as long as they are recorded or the transcript feature is enabled.

It is even more important to remember, however, that Teams intelligent recap is only visible if the meeting was created by you or one of your colleagues (with accounts in the same Microsoft 365 tenant). If you are invited by an outsider, you will not have the recap available.

Copilot as an aid during a Teams meeting

Microsoft 365 Copilot also offers support during a call by providing the dedicated chat where you can make your requests. In this way, the user has the ability to:

• Generate content to share live
• Draw up a list of tasks to be performed
• Simultaneously translate interventions
• Ask Copilot to remind them of a topic mentioned during the meeting

And much more.

For users who arrive late to the meeting, it then always comes in handy to request a summary of what was said. This optimizes time and avoids unnecessary repetition.

Searching for information

Users with access to Copilot can request to retrieve information shared within private 1-to-1 chats or private chats between multiple users.

For those who use Teams for conversation with their colleagues, Copilot turns out to be a game-changer to avoid time wasted searching for shared information within Teams chats. By opening Copilot, it is possible to ask the AI to retrieve specific content that has been shared within the chat, without having to search for it by hand.

Below, we offer a summary table of the features Copilot offers for Microsoft Teams:

What are the differences between Microsoft 365 Copilot and Teams Premium?

Teams Premium is Microsoft's first approach to generative AI within Teams.

This Microsoft Teams add-on provides access to some features common to Copilot, such as automatic intelligent recap of meetings (provided they have transcripts available).

However, a line can be drawn between Teams Premium and Microsoft 365 Copilot based on two main differences:

1. Teams Premium does not provide a chat for writing prompts.
2. Teams Premium does not integrate with data stored in other Microsoft 365 apps.

Unlike Copilot, Teams Premium therefore does not allow users to make custom prompts and generate new content based on data from apps such as Word or Excel.

Conversely, Copilot does not have all the features of real-time subtitle translation, meeting security, branding, and interaction with external users that Teams Premium offers.

The limitations of Microsoft 365 Copilot in Teams

Microsoft 365 Copilot offers a myriad of revolutionary features for managing communication with colleagues in Teams, starting with meeting summaries and chat conversations. But it also has some limitations that are useful to know.

Copilot is limited in the amount of data it can retrieve and reprocess to answer questions posed in chat (maximum of 30 days from the last message sent) and during a meeting (beyond 2 hours, users may suffer from increased latency).

In terms of output quality, Microsoft 365 Copilot responds better to requests made in one of the following languages:

• English
• Spanish
• Japanese
• French
• German
• Portuguese
• Italian
• Simplified Chinese

During 2024, 17 new languages supported by the solution will arrive.

FAQs on Microsoft 365 Copilot in Teams

How to access Microsoft 365 Copilot in Teams?

To access Microsoft 365 Copilot in Teams, you need to have a valid Microsoft 365 license and the specific Copilot license. Administrators can enable access for specific users from the "Apps" section of their account. Enabled users can use Copilot in chats, during their meetings, in collaboration groups, and soon in Teams channels as well.

What are the features of Microsoft 365 Copilot in Teams?

Microsoft 365 Copilot offers various features within Teams, including meeting summaries, chat during video calls, and content search in private or group chats.

What is the difference between Microsoft 365 Copilot and Teams Premium?

Teams Premium offers some similar features to Copilot, such as automatic meeting summaries, but it does not include a chat for writing prompts nor does it integrate with other Microsoft 365 apps. Unlike Copilot, it does not allow custom requests or generation of new content based on Word, PPT, or Excel data. However, with Teams Premium, you can have real-time translated subtitles during a meeting, content protection features, branded meetings, advanced webinars, and appointment management functionality.

What are the limitations of Microsoft 365 Copilot in Teams?

Copilot has limitations in the amount of data it can process to answer questions in chats and during meetings. It only responds in languages supported by Microsoft.

How can I get support for adopting Microsoft 365 Copilot in my company?

You can get support for adopting Copilot by contacting intranet.ai. We offer customized services for data migration to the Microsoft cloud, security and permission assessment, user training, and extension development to enhance the functionality of Microsoft 365 Copilot. We also have a dedicated community for all companies looking to adopt Microsoft 365 Copilot in a more innovative way than usual.