SharePoint Consulting:
Why choose intranet.ai?

Creating a site with SharePoint is simple.

But making it the heart of your digital workplace is not at all.

Here, we explain who the professionals are who can help you.

Who are Microsoft SharePoint consultants

SharePoint from Microsoft 365 is for building state-of-the-art corporate sites where you can:

• organize corporate archives in the Microsoft cloud, collaborating in real-time and from any device with your team;
• write and publish targeted news posts and newsletters;
• create reserved spaces for employee services;
• develop sites and pages dedicated to individual departments or specific initiatives.

To adapt to the diverse needs of each organization, this platform has numerous features, each designed specifically to enable users to accomplish the tasks listed above.

SharePoint can integrate with external products to diversify and expand the capabilities of its sites.

Among these products, we would like to point out Teams, Outlook, Forms, and Planner from the Microsoft 365 suite, Power Platform components, Microsoft Viva modules, and third-party applications such as Twitter, Adobe, and Google.

The possibilities that open up with these integrations are numerous and, consequently, so are the opportunities to be seized by companies that want to improve their productivity and the relationship with their people.

But, as always, you have to know where to put your hands to get the best results.

That's where SharePoint consultants come in.

SharePoint consultants are professionals who are trained to teach companies the ABCs of document management and corporate communication using dynamic components such as web parts, lists, and libraries.

In addition to offering advice and guidance for clients' IT departments to follow, consultants manage the architecture, design, development, maintenance, and migration of sites created with SharePoint.

In this way, they can make a substantial contribution to building a digital workplace that is not only functional but also, more importantly, intuitive and easy for users to use.

Indeed, it happens that a product such as an intranet is developed by a company, investing a significant amount of resources, only to be ignored by its audience.

The cause is often poor site navigation or a lack of tools with which to manage one's activities in a digital environment.

An example might be a chaotic employee services page that does not allow users to interact with company resources, perhaps reserving space in the cafeteria or a meeting room.

Or it could be missing the people directory, which is the address book containing names, roles and contacts to find and reach their colleagues in seconds.

To take a less trivial example, however, we might mention the case where your digital work environment provides you with underperforming archives. What does this mean?

Simply put, the libraries you have to use to organize, share, and collaborate on files are yes easy to manage, but they do not help you save time.

To do so, your archives should be integrated with workflows capable of automating:

• the archiving of files from Outlook emails;
• the request for approval to add or edit a shared document;
• the sending of notifications in Teams chats to alert user groups of any updates in project files;
• the saving of responses to forms created with Forms;
• etc.

In short, an archive in SharePoint is not just a container of information, but an intelligent system that can simplify your daily activities.

But this applies to all components of this platform.

Especially, for web parts.

We don't want to go into details here, but it is important to point out that, if configured and inserted correctly, web parts can make your communication sites data-rich, interactive and dynamic portals.

Let's think about the "News" web part.

You can use this component to show users on your intranet the latest posts published by your organization or one of its departments.

By leveraging its varied filters, this component allows you to target internal communications and thus create newsletter-style showcases to be featured prominently on your pages.

News from global management, on the other hand, can be highlighted on the intranet home page so that your users never miss any important updates.

In short, when your SharePoint sites can't justify the amount of time, energy and money invested in getting them online, consulting may be the solution.

But be careful: this is not always the case.

Let's see why.

SharePoint consulting:
What are the pros and cons for a company

The question to ask at this point is whether you need to pay someone to create a good site with SharePoint.

The answer may vary from case to case, but we think that consultation can clear the air on the fundamental issue: understanding how and when to use individual SharePoint features to give users the best possible experience.

As we mentioned earlier, SharePoint is an extremely flexible platform for being able to digitize a complex set of business activities, and this is possible because of the many features it has.

SharePoint requires deep customization to fit the needs of each organization.

Seeking the help of consultants can therefore be instrumental in creating sites that are useful for people and secure for the information that is exchanged between them daily.

Think again of document libraries.

Should there be friction between SharePoint sites and the external apps from which the documents in their libraries come, there could be leaks of files and sensitive data.

Add in the lack of a robust control system for administrator users, and the result would be the inability to track this leakage in the corporate information network.

In this case, a consultancy could repair, but more importantly prevent serious damage to the document management system, enabling users to share and work on information in an intact and secure working environment.

But that's not all.