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Office 365 Portal: what it is and what it includes

The Office 365 portal, now Microsoft 365, is the springboard for innovative and quality business digitization.

From implementing communication to automating business processes, the opportunities it offers organizations are invaluable, giving you access to a wide range of platforms.

In this article, we show you 3 that represent a pivotal point: SharePoint Online, Microsoft Teams, and Viva Engage.

What is the Office 365 Portal?

The digital workspace solution previously known as the Office 365 Portal, now under the banner of Microsoft 365, has become widely recognized as the global standard for facilitating modern work environments.
Catering to the diverse needs of businesses across various industries, Microsoft 365 offers a comprehensive suite of tools and services, revolutionizing organizational operations in today's interconnected world.

At its core, Microsoft 365 Portal offers a comprehensive set of essential software, including email, calendars, spreadsheets, word processing, presentations, and cloud storage. These essential tools seamlessly integrate into a cloud-based infrastructure, ensuring easy access and flexibility for users regardless of location. Whether working in the office, on the move, or remotely, Microsoft 365 ensures effortless access to crucial data and work tools, facilitating productivity and connectivity around the clock.

The evolution of the Office Portal with intranet

The progression from the Office Portal to an intranet represents a significant advancement in creating a unified digital workplace ecosystem. This intranet is a comprehensive hub, amalgamating essential work tools, corporate communications, staff services, and social collaboration features to foster enhanced connectivity and teamwork among colleagues.

At its core, SharePoint anchors the Microsoft 365 intranet, acting as the central pivot around which all other applications and functionalities orbit.

A key advantage of this transition is the seamless fusion of communication and collaboration tools. The intranet streamlines operations and boosts efficiency by consolidating information and contextualizing it within a cohesive work environment.

Let's explore the Microsoft 365 intranet's transformative potential and capacity to revolutionize the digital workplace experience.

SharePoint: the communication portal

Microsoft 365 intranet, empowered by SharePoint Online, stands out as the paramount platform for fostering collaboration and communication across businesses. Available for installation on local networks or accessible through the software-as-a-service model within Microsoft 365, SharePoint is a vital tool for crafting corporate websites tailored to internal audiences.

Within this versatile software, company users can seamlessly

  • Share and find documents
  • create internal communication content
  • manage and catalog data
  • create and share information
  • create new pages
  • manage sick leave, holidays, remote working, and more

Through the use of the intranet, corporate culture is strengthened, and employee involvement grows.

Read more about how to use an intranet

Its robust document sharing and storage capabilities are central to SharePoint's functionality, effectively replacing traditional file systems with a centralized repository. By leveraging metadata, SharePoint enables superior organization and accessibility of company information, transcending the limitations of conventional file servers.

Moreover, SharePoint serves as the company's digital embodiment, offering each department a dedicated space within its framework. This organizational structure facilitates seamless communication between departments, fostering collaboration and knowledge-sharing. Departments can leverage diverse content types, including blogs, announcements, member lists, document libraries, and more, to enhance internal communication and collaboration.

The digital reflection of the company

Consider SharePoint as the digital mirror reflecting the essence of your organization. Designed to encapsulate your company's functionality of your company, each department has a designated space within its digital realm.

This structured approach ensures that communication flows seamlessly between departments, fostering collaboration and synergy across the organization. Departments can explore various content types within their allocated spaces, from informative blogs and timely announcements to comprehensive member lists and extensive document libraries.

SharePoint cultivates an environment where ideas flourish, and information exchange thrives by providing a platform for diverse content consumption and creation. Whether it's brainstorming sessions facilitated through collaborative documents or disseminating vital updates via company-wide announcements, SharePoint serves as the nexus where your workforce's collective intelligence and creativity converge.

What is is the ready-to-use corporate intranet, designed to reduce costs and implementation times, thus creating a collaborative and modern digital work environment:

  • Initial price of 3,650 €/year for a complete intranet
  • 50+ applications, including advanced search, document management system, push notifications via Teams, personal profile, and FAQ pages
  • 100% integrated with SharePoint Online and Microsoft 365


Microsoft Teams for collaboration

Microsoft Teams is a versatile, chat-based application that serves as a centralized hub for comprehensive business collaboration. Seamlessly integrated into the office portal or the broader Microsoft 365 suite, Teams offers a holistic solution for project management, content sharing, and information retention.

Within Teams, all documents, spreadsheets, and presentations shared among team members are securely stored in designated cloud storage, ensuring every team member has access to the most up-to-date versions. Real-time tracking of user modifications ensures synchronized workflows, facilitating efficient collaboration and minimizing version control issues.

Beyond its core functions, Teams also serves as a powerful tool for corporate communications. Users can engage in private chats and conduct audio/video calls, fostering seamless communication among colleagues. The platform further enables the creation of dedicated channels within teams, providing structured spaces for sharing and organizing materials related to specific tasks and projects.

Teams for corporate communications

Within Teams, users can engage in private chats, fostering direct and confidential communication channels with colleagues. This functionality allows for quick information exchanges, brainstorming sessions, and collaboration on sensitive matters, enhancing team cohesion and efficiency.

Moreover, Teams empowers users to conduct audio and video calls, transcending geographical barriers and facilitating real-time communication. Teams provide a reliable platform for effective collaboration, whether a quick check-in with a remote team member or a comprehensive virtual meeting with stakeholders across different locations.

The creation of channels within Teams further enhances communication and collaboration efforts. These channels serve as dedicated spaces for organizing discussions, sharing relevant materials, and planning tasks. By structuring conversations and resources within channels, Teams promote clarity and organization, ensuring team members can easily access the information they need to drive projects forward.

Beyond day-to-day collaboration, Teams also offers capabilities for hosting live company events, webinars, training sessions, and presentations. This feature enables organizations to engage with employees, clients, and partners on a larger scale, fostering community, knowledge sharing, and professional development.

Viva Engage: the successor of Yammer

In 2023, Microsoft unveiled Viva Engage, hailed as the evolutionary successor to Yammer, set to revolutionize corporate social networking within the Office 365 Portal ecosystem. Viva Engage is a testament to Microsoft's dedication to fostering enhanced engagement, seamless collaboration, and dynamic knowledge sharing among employees, reshaping the landscape of organizational discourse.

Building upon the solid groundwork laid by its predecessor, Viva Engage seamlessly integrates with the Office 365 suite, providing a sophisticated and user-friendly platform for facilitating digital communities within workplaces. Viva Engage cultivates an environment conducive to innovation and collective progress by empowering employees to exchange information effortlessly, pose inquiries, and collaborate on projects in real-time.

At the heart of Viva Engage lies its groundbreaking AI-powered recommendation engine, a technological marvel that intelligently curates and surfaces pertinent content and discussions tailored to individual user preferences and interests. This innovative feature ensures that employees remain informed and deeply engaged, navigating the vast sea of organizational knowledge with unparalleled ease and efficiency.

Furthermore, Viva Engage boasts advanced analytics and insights capabilities, offering invaluable metrics to gauge and elevate employee engagement levels. Armed with actionable data and feedback, organizations can refine their internal communication strategies, pinpoint areas for enhancement, and nurture a culture of connectivity and productivity.

Moreover, Viva Engage is a beacon of versatility with its robust integration capabilities, seamlessly melding with many existing tools and systems. Whether seamlessly integrating with Microsoft Teams to facilitate team collaboration or harmonizing with SharePoint for streamlined document management, Viva Engage delivers a unified digital experience that transcends boundaries, amplifying productivity and efficiency across all facets of the organization.

With Viva Engage, the visionaries at Microsoft have reimagined corporate social networking and birthed a transformative tool capable of catalyzing creativity, fostering proactive engagement, and propelling organizations toward unparalleled heights of success and innovation.

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Giuseppe Marchi


Microsoft MVP for SharePoint and Microsoft 365 since 2010.

Giuseppe is the founder of and one of the leading experts in Italy in all matters related to Microsoft 365. For years, he has been assisting companies in creating their digital workplace environment on the Microsoft cloud, focusing on people's experience.

Faq about Office 365 Portal

1. How do I access my Office 365 portal?
To access your Office 365 portal, go to the Office 365 website and sign in with your registered email address and password. Once logged in, you'll have access to all the applications and services included in your subscription.

2. What is the Microsoft 365 portal?
The Microsoft 365 portal is a centralized platform where users can access and manage their Microsoft 365 subscriptions and services. It is a gateway to various tools, applications, and administrative functions provided by Microsoft 365.

3. What is the difference between Microsoft Office and Office 365?
Microsoft Office typically refers to a one-time purchase of the Office suite. At the same time, Office 365 is a subscription-based service that includes the latest versions of the Office applications and cloud services such as OneDrive, Exchange Online, and Teams.

4. What is the disadvantage of Office 365?
One potential disadvantage of Office 365 is that it requires a subscription fee, which means ongoing costs rather than a one-time purchase. Additionally, reliance on internet connectivity is necessary for some features, and there may be concerns about data privacy and security when using cloud-based services.

5. Why is Office 365 used?
Office 365 provides access to a suite of productivity tools, including popular applications like Word, Excel, and PowerPoint, and cloud services such as OneDrive and Teams. It enables users to collaborate, communicate, and work more efficiently in the office or remotely.

6. What are the 7 key benefits of Office 365? The key benefits of Office 365 include:

  • Access to the latest versions of Office applications
  • Integration with cloud services for easy collaboration and file sharing
  • Flexible subscription plans to suit different needs and budgets
  • Enhanced security features to protect data and devices
  • Regular updates and improvements without additional costs
  • Compatibility across various devices and platforms
  • Access to additional productivity tools like Outlook, OneNote, and Teams.

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