OneDrive of Microsoft 365: What it is and how it works
OneDrive is the archive system that will help you bring your files to the Microsoft cloud.
Let's see together what are the primary advantages of this tool!
A little spoiler: OneDrive allows you and your teams to collaborate on the same document in real time and from any device.
What you will find in this article
What is OneDrive
No matter where you are, you can share resources with whoever you want from any platform you're working on: this is the underlying principle of OneDrive, the cloud storage system of Microsoft 365.
But what is a cloud storage system?
In a nutshell, it's a virtual location where you can save all your documents and files on the Internet.
They can be shared easily and quickly with others, and they can be synced to other devices using the appropriate apps.
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The main advantages of OneDrive
The main advantages of OneDrive are its cross-platform sync and compatibility.
OneDrive allows you to create files on your computer and edit them on a tablet or smartphone while saving all of your changes. Windows Phone, Android, iOS, and Xbox are all supported.
You can access the same file from any device without having to send it via email or save it to a memory stick. Furthermore, you can track changes in real-time and access all previous versions of a document.
Changes can also be made by another person with whom you've shared the file, allowing you to easily collaborate on the same project.
Another significant advantage of OneDrive is the ability to quickly create and edit Word, Excel, PowerPoint, and OneNote documents using online versions of these programs.
All you need is a device and an internet connection.
However, after you've synchronized the cloud folder to your desktop, you can access all your stored files even offline.
You won't have to worry about backing up your data because any changes you make will be automatically saved on all synchronized devices. To avoid data loss, all you have to do is enable the autosave option.
How Microsoft OneDrive works
You'll need a Microsoft account and an Outlook, Hotmail, or Live email address to use OneDrive.
If you have a Windows 8.1 or Windows 10 operating system, your Microsoft account is already set up. All you have to do is click on the white cloud next to the date and time on your desktop. Alternatively, go to Start and select OneDrive from the drop-down menu.
Then, enter your Microsoft account information (email address and password) and OneDrive will be immediately available for use.
Click Sign in, log in to your Microsoft account, and select the default location on your computer for the OneDrive folder. This folder contains all of the documents and files that are synchronized with your computer and are stored in the cloud.
OneDrive for Business
OneDrive for Business is a cloud-based storage solution for keeping track of business objectives.
It is managed by the company and allows you to share and collaborate on business documents with colleagues in real time.
Each member of an organization's team has their own storage space (from 1 TB to unlimited storage per user, depending on the type of Microsoft 365 license acquired).
All these features are supported by SharePoint of Microsoft 365.
It is used by OneDrive for Business to give each team member a place to store documents and collaborate with others.
Use OneDrive on your smartphone or tablet
Download the app and log into your business account to use OneDrive on Android and iOS mobile devices.
You can create new folders, upload or edit desired files, and manage data on your mobile device once OneDrive is launched.
You can invite people to view or collaborate with you by sharing files or folders with them.