SharePoint App: How to use the intranet from mobile
Open, read, listen, post.
Talk to people in your network and find new contacts.
Find out about local and most talked-about news.
Retrieve important documents on-the-go.
This is your mobile SharePoint intranet.
Find out all the details in our article!
For the past few years, Microsoft has been investing in the development of practical and intuitive solutions to make its tools even easier to use.
The SharePoint-based app for iOS and Android devices is among the most successful products.
The app was created to solve a widespread problem in the corporate world of being able to access corporate resources, services, and content from anywhere, from the coffee machine to the room rented for the trip of the moment.
Whether you're on the train or on vacation - for you, workaholics - you can always keep up to date with the latest news, talk to your favorite colleagues, or simply browse sites, pages, libraries, and content.
You never know you'll find something useful for when you're in the office!
The first feature to explore is the Feed.
The Feed is the section you generally find on the main page of a website or social media site. Here, you can scroll through and view content regularly added to the sites you subscribe to.
Basically, it is a showcase that offers news, discussions and posts that are constantly updated and, possibly, customized to the user's interests.
In the SharePoint app, you can enter this information section from the tab at the bottom center, called "Find".
Within it, you then find content posted on the sites of which you are a member, and the news, conversations, and resources most akin to your intranet searches.
However, let's see in detail how this content is organized in the app:
- Quick access.
In this area, you can find the posts, files, and people in your company that you have most recently viewed.
You can thus find the most useful links for your work always at the top of the Feed.
- Popular Sites.
The number of views is important for any social platform, and the SharePoint app is no exception.
Its sites - and the intranet in particular - were created to make communication between people in the same company more fluid.
For this reason, the app highlights the most visited sites on your network and suggests pages where you might start a discussion or discover new services and tools.
To learn more about your work environment, to find out who can help you, or to send a message to your favorite colleagues, this area will be your one-stop shop.
Here, you will find a short expandable list with the names, photo and role of every single person who makes up the corporate organizational chart.
Have fun flipping through this mini-book and finding the right person for any occasion.
- Featured Links.
Intranet admins can choose whether and which links to put at the fingertips of all users.
In this area, you will accordingly find links that your company considers important, ranging from the annual report to the next corporate webinar page.
Pay attention, because these links tend to change over time.
Of course, no Feed is foolproof.
Should you not find what you need among the content offered, you can always use the search bar at the top of the screen.
Searching the SharePoint app allows you to retrieve contacts, files, sites and pages found throughout the Microsoft 365 space.
This is because underlying the platform is Microsoft cloud storage, which allows you to reach content stored in your corporate OneDrive.
Now we come to the second feature of the SharePoint app: the News.
As the name anticipates, this section contains the latest posts published by sites followed by the user. But not only that.
The news shown also comes from sites and pages suggested by the system based on actions taken in the app. For example, one action might be to frequently visit a particular site or view content pages related to a specific theme.
So, this section also follows the semi-personalized model of the Feed and tries to suggest content that, while not strictly related to the user's projects and department, could still be useful.
By clicking on the title of a post, you will arrive at the full article, complete with interactive web parts, images, and related documents.
In this way, the user experience will not be of lower quality than normal intranet navigation.
The only difference with the web version of SharePoint concerns the interaction with the posts.
On the one hand, the app allows you to create and post news items, add reactions such as likes and leave comments - if these are enabled -.
On the other, however, you will not be able to edit or delete a news item once it has been published. To do so, you will have to log into the intranet from your PC.
A bit of a hassle, but one that is more than made up for by the convenience of staying up-to-date on everything going on in the company from your couch.
If you want to learn how to use the News web part, check out our article on
how to write a newsletter with SharePoint Online.
We are now at the end of our journey.
The last feature we want to tell you about today is the Me section.
This is the user's personal area, where saved content, people contacted, and recently used files are collected.
We could call it an extension of the Quick Access area found in the Feed, but that would be really reductive.
In fact, as mentioned, this is where you can find articles you plan to read later and frequent resources you have recently used in the app.
As a result, SharePoint makes available to you the material in which you have shown the most interest and which would therefore be convenient to have on hand for future reference.
In addition, you can view and edit your profile by uploading a photo and indicating your role in the company next to your name.
You will thus introduce yourself to your network of contacts and to the people who will find you on the company organizational chart - so choose every detail carefully! -.
If you want to learn more about the platform behind this app, read our article on SharePoint and its 7 key features.
Keep on reading
Loop is the new Microsoft 365 app, still in the experimental phase. What will it lead to?
Two cloud storage systems with many similarities, but one big difference.