New Guest Sign-In on Teams

Guests on Microsoft Teams

**

New Guest Sign-In on Teams

There’s a big update coming to Microsoft 365.

A new sign-in method for users outside the organization.

Find out how it works.

A new way for external users to sign in to Teams

There’s now an easier sign-in method on Teams for external users. Find out how it works: it’s called email one time passcode authentication.

#digitalworkplace #sharepoint #Microsoft365

…

What you’ll find in this article

• What email one time passcode authentication is

• How guests can sign in to Teams

• Which users don’t receive the passcode for sign-in

Email one time passcode authentication

As you may already know, this method lets an external user access content shared in a Teams group, on OneDrive, or on SharePoint Online.

This new sign-in method is called email one time passcode authentication, and it allows an external guest to sign in without having to create a Microsoft 365 account.

This makes the experience extremely simple for the external user.

The process of exchanging materials becomes more natural.

How guest sign-in on Teams works

The user receives the email they were invited with in your tenant, clicks the link, sees the company logo if it has been configured, and then receives a sign-in code by email.

They just need to enter it on the same page to get in, without having to create a Microsoft account, which used to be one of the barriers to authenticated, non-anonymous access for external users.

We already saw a preview of this feature with OneDrive.

The big difference with that sign-in feature is that this type of authentication applies to the external user’s access to any other resource or application in our tenant.

This will also become the default sign-in method for all guest users starting at the end of March 2021.

Who doesn’t receive the passcode for sign-in?

In which cases will an external user not receive this one time passcode?

There are three types of users who won’t be able to use the temporary code.

1 The person’s email address belongs to another Microsoft 365 tenant.

2 The external user already has a Microsoft account, so they can sign in with their own credentials.

3 They’re a Google user whose email has a gmail.com or google.com address, and their tenant has set up the integration between Google and Microsoft 365.

All other users will receive the code.

Choose the sign-in method you prefer

If you’re an administrator, you should know that email one time passcode authentication can also be disabled in favor of a guest sign-in via a OneDrive or SharePoint link, or via Microsoft accounts.

This easier sign-in experience is great news, especially for encouraging and simplifying collaboration between company users and external guests.

Fill out the form and get over 100 free ideas to grow your intranet.

In this guide, you’ll discover:

• New features to improve internal communication.

• Services you can’t do without to support your colleagues.

• Tips to increase participation in company initiatives.