Gaia, yourIntranet Manager

Gaia for the SharePoint intranet: why your company needs it

Manage your intranet easily, with AI.

Gaia is the virtual assistant integrated with Microsoft Copilot that helps you enhance the navigation, usability, and accessibility of the company intranet based on SharePoint Online.

Gaia for the SharePoint intranet: why your company needs it

Leveraging Microsoft Copilot's capabilities, we have developed a conversational agent designed to support internal communication and HR teams in managing the corporate intranet. Gaia is the intelligent Intranet Manager that integrates with data in SharePoint and Intranet Analytics to provide valuable insights for improving the portal and addressing the real needs of your colleagues.

Suggestions based on searches

Gaia can track the most frequently used keywords in the company's SharePoint intranet, identifying trending content and missing resources through questions such as: This way, it is possible to define a communication strategy focused on the interests and needs of all colleagues, aiming to enhance the browsing experience and the quality of information within the intranet.

What are the most searched keywords today?
Which keywords did not return any results this week?

Suggestions based on interaction

In addition to searches, Gaia also has the ability to analyze user behavior within the single pages hosted on the intranet. Furthermore, its analyses can be categorized based on the role, department, or location of each user, providing a more detailed view of portal usage. This allows the company to enhance its communication strategy with metrics designed to increase engagement, starting from questions such as:

How many visitors were there today per department?
Which pages have been the most visited this month?
Which documents are the most downloaded?
Which apps are the most used per location?

From analysis to strategy

Insights into user searches and actions are just the first step in making the SharePoint intranet a daily work tool, increasing its value and, consequently, the adoption rate. Gaia can optimize intranet management by turning its suggestions into actionable steps to implement the right strategy. Ask "How to improve search in the intranet?" and receive a comprehensive plan that includes:

How to better organize information between libraries
Which metadata and tags to apply to categorize files
How to educate colleagues on using the search bar
Which content needs updating to make it relevant

Copilot as an Intranet Manager:What are the benefits?

Gaia is the extension of Microsoft Copilot that simplifies intranet management, by leveraging its ability to process data collected through Intranet Analytics in natural language. A simple conversation with Gaia is enough to get the information, recommendations, and even strategies that the company needs to build a digital workplace tailored to its people.

Quick access

Gaia's chat is currently available in Microsoft Teams and on a browser. Once users click on its profile icon, Gaia allows them to start a conversation from scratch or select one of the preconfigured commands to instantly obtain a detailed analysis of intranet usage.

Multilingual support

Gaia can manage a conversation in any language, ensuring that the internal communication strategy is easily coordinated both among multicultural teams and across the dispersed locations of multinational companies.

Related features

Intelligent Search Intranet Analytics Answer Chain FAQ Page

The complete SharePoint intranet integrated with Microsoft 365, starting from 3,950 €/year.

80+ apps for communication, training, and knowledge sharing
Compatible with Microsoft 365 and Microsoft Viva
Operational within 24 hours from purchase, with 5 days of consulting

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