Valo Intranet: end of life, alternatives, and how to migrate

Valo intranet end of life: What does it mean?

Valo has been a benchmark in the world of corporate intranets for years, developing an intuitive and effective platform with which to improve internal communication, collaboration, and content sharing.

Originally designed to integrate seamlessly with Microsoft 365, Valo's intranet has distinguished itself through its user-centric approach and its ability to adapt to numerous processes and needs-from corporate news management to secure document sharing.

Over time, Valo has thus managed to capture a good share of the market.

However, as of July 31, 2025, its intranet solution will no longer receive any upgrades or technical support, entering the so-called "end of life" phase.

This announcement has generated natural concern for all companies that had adopted Valo as the central hub of their digital workplace and are soon to be planning to migrate to a new platform.

Among the best alternatives that can replace Valo is intranet.ai: an out-of-the-box solution also based on SharePoint Online and Microsoft 365, developed by our team to offer all the tools a company needs to keep workers connected and up-to-date.

While the idea of a migration may seem challenging, having a platform like intranet.ai's, which is proven and trusted by hundreds of organizations, ultimately yields greater benefits than a solution that is destined to soon become obsolete.

In addition, choosing our intranet solution includes the ongoing support of a Microsoft-certified team that can follow the entire migration and adoption process of the new platform. Risks and implementation time will thus be minimized.

 

Valo Intranet: What has it offered companies so far?

Valo was born as a response to a widely felt need in the corporate environment, namely, to have a centralized digital space where workers could access content, services and collaboration tools, without having to navigate between multiple disconnected platforms.

Over time, this vision has materialized into a feature set that has proven useful for any type of company, from small offices to multinational corporations with offices spread across several countries.

One of Valo's unique features has been its strong integration with the Microsoft 365 suite. Those who chose Valo as their intranet could seamlessly leverage the potential of SharePoint, Teams, and OneDrive, finding themselves a familiar ecosystem in which the learning curve was minimized (resulting in rapid adoption by all users). In fact, many companies appreciated this simplicity because workers, already accustomed to using Microsoft 365, could switch to Valo without experiencing any particular difficulty.

In terms of functionality, Valo focused heavily on internal communication.

Its intranet solution gave the ability to easily create and manage internal newsletters, structure subject areas by department, and send targeted notifications to specific user groups. In this way, many organizations were able to make their initiatives more visible, enhancing the contributions of the various business units and fostering staff involvement.

 

Example of an intranet built with Valo, from Microsoft's AppSource

In parallel, Valo proposed several collaboration-oriented tools.

Through shared work areas integrated with Teams, users could exchange files, keep track of document versions, and participate in project discussions, either in real time or asynchronously. The goal was to ensure a smooth and orderly workflow, reducing duplication of content and making communication between colleagues more immediate, even when operating from different locations or in hybrid work mode.

Also not to be overlooked is the more "social" part of Valo, designed to nurture a sense of belonging and corporate culture.

Indeed, some implementations allowed the use of reactions, comments and polls, turning the intranet into a virtual plaza where colleagues could interact informally and actively participate in discussions. This helped to reinforce the idea of community, improving relationships between different business teams and creating a listening channel for management to gain valuable insights from.

Beyond the ease of use and good integration with Microsoft 365, another element that favored the adoption of Valo was the fast implementation compared to totally custom intranets.

Many companies wanted a solution that was ready-to-use but, at the same time, customizable. Valo met this need by offering graphical templates, predefined forms and an intuitive administration system, which significantly reduced project start-up time.

Over the years, Valo has expanded its offerings with dedicated modules, such as one for managing events or creating portals aimed at specific stakeholder groups, internal or external. A constant transformation, then, that has made Valo's solution a true digital workplace, geared toward increasing productivity and engagement in any organization.

Valo intranet end of life: What are the consequences?

According to information provided by Staffbase, which purchased Valo Solutions in November 2021, the decision to discontinue support for Valo Intranet and Valo Connect was made to focus efforts on the development of its own internal communication solutions.

From the moment Valo enters "end of life" status, no more updates, security patches or new features will be released, and official technical support will be terminated.

In practice, end of life means a gradual deterioration in the quality of service. In fact, without constant updates, any bugs or incompatibilities with newer versions of Microsoft 365 will remain unresolved, exposing companies to an increasing number of risks both in terms of security and return on their investment.

In addition, Valo's intranet could stop functioning properly with each new Microsoft 365 release, resulting in a compromise of the digital workplace at the heart of which is the intranet and upon which business operations are based.

Indeed, now more than ever, intranets are called upon to play a central role in the life of an organization. They are not limited to being a repository of news and documents: they are platforms where all workers can find opportunities for training, discussion and support in their daily activities.

For those who rely on Valo, therefore, divestment imposes an important reflection on how to ensure continuity of operations and maintain an adequate level of security.

Another aspect to keep in mind is that although one may initially consider continuing to use Valo after the set expiration date, the risk of incurring malfunctions or interruptions will increase as time passes.

The absence of an official support service may force IT departments to make manual interventions on software that is no longer being updated, which will increase operating costs.

To summarize, the end of support for Valo Intranet entails:

1. Security risks: Without regular updates, Valo's intranet solution will become increasingly vulnerable to potential cyber attacks.
   
   
2. Compatibility risks: As Microsoft 365 continues to evolve, Valo Intranet is likely to become incompatible with new features in the suite.
   
   
3. Risks in problem management: Without official support, companies may struggle to resolve any technical issues such as operating system malfunctions or configuration errors that compromise data access.
   
   

It is necessary to move early to avoid this, but where to start?

First, a company should evaluate the compatibility of its systems with alternative intranet solutions.

After that, an inventory should be taken of the content and functionality to be migrated to the new platform, making sure to involve each department in both migration planning and the adoption process.

intranet.ai's solution is one of the most popular alternatives, as it too integrates with Microsoft 365 and shares the strengths of Valo's offering-such as ease of use and end-user-centric approach-while adding additional functionality and a support service ready to handle every step of the migration.

 

Alternatives to Valo: Why choose intranet.ai?

We mentioned that as of July 31, 2025, support for Valo Intranet will cease: this means that Valo will no longer receive updates, bug fixes, or technical support, and companies that use it will have to find alternatives to continue running their operations in a centralized digital environment.

Why choose intranet.ai? Because it offers full integration with the Microsoft 365 ecosystem, with custom features developed to manage all internal processes, from communication to enterprise knowledge base management.

It also inherits SharePoint Online features for content management, relying on Microsoft's robust cloud architecture.

All information and documents stored in SharePoint are automatically accessible through the intranet-there is no need for duplication or manual transfer. In addition, internal collaboration capabilities are enhanced by integration with Microsoft Teams. Users can thus receive notifications for important communications directly in the groups they are part of, without having to switch between platforms to stay up-to-date.

Intranet pages can also be linked to specific teams related to certain projects or departments, ensuring that each group has immediate access to the information most relevant to their work.

In addition, integration with OneDrive allows users to view, edit and share documents without ever leaving the intranet environment. At the same time, custom features such as advanced search allow users to retrieve content, contacts and resources found not only in the intranet, but throughout the integrated Microsoft 365 environment in seconds.

 

Advanced search in the SharePoint intranet by intranet.ai

Our solution can also benefit from integration with Power Automate to create customized workflows by which to automate all kinds of tasks. For example, the approval of new documents uploaded to intranet archives.

Power BI can be integrated as well, so as to enrich the content of a page with dynamic dashboards or reprocess data on the use of the new corporate intranet.

We could go on for hours, but at this point it seems more useful to outline.

As we said, the intranet.ai solution involves more than just the integration of Microsoft applications and features developed by our team to simplify communication and collaboration in the enterprise. The scope of our intranet is broader, aiming to meet any need of any type of company.

We therefore make a selection of the main features of intranet.ai, which distinguish it from Valo.

Corporate news management

With intranet.ai, portal administrators have a way to create news posts and communications with a modern, interactive design, with the ability to customize recipients based on their department, place of work or role in the company.

For example, news about an organizational change can be sent only to members of management, while an update on company policies can be disseminated to all staff.

Notifications can also be sent directly into Microsoft Teams, so as to increase the visibility of content posted on the intranet and give users quick access to news without having to interrupt their activities.

 

intranet.ai push notifications integrated with Microsoft Teams

Alternatives to Valo Intranet: How intranet.ai improves internal communication

 

Features of intranet.ai	Description
Alerts and service communications	Gives visibility to the most important communications by displaying them on every page of the corporate intranet.
News and communications	Highlights company news in the intranet, filtering it by tags, categories and audience.
News Archive	The SharePoint list that houses news published in the intranet, sorted by publication date and filterable by category.
Key Initiatives	Brings together the most important corporate initiatives and events in one space on the intranet.
Multilanguage intranet	Offers users geo-localized content and in their browsing language.
Pop-Up	Highlights videos, images and promotional carousels on the intranet.
Social Media Posts	Allows users to re-share content posted on corporate social channels to enrich intranet communication.
Button with pop-up content	Enriches intranet pages with information without burdening navigation.
RSS Feed	Imports content and news published from sources outside SharePoint Online to expand the information content published directly by the company.
Content Translation	Smart support for translating intranet content into 100+ languages, in seconds.

People Directory (and more)

Finding the right colleague within an organization can be tricky, especially in realities with large teams or spread across multiple locations. intranet.ai's People Directory solves this problem by providing a dynamic directory where the personal profiles of all people in the company are indexed.

Each profile includes information such as name, role, department, contact mode (ready to use) and even personal interests that you might share with other colleagues. In addition, you can add skills or projects you are working on, making it even easier to be found in the company, as well as immediately retrieve the contacts you need.

 

People Directory in the SharePoint intranet by intranet.ai

Alternatives to Valo Intranet: How intranet.ai helps you learn about your company

 

Features of intranet.ai	Description
People Directory	Helps you find and contact all the people in your company by indexing information in the intranet's Advanced Search. Integrates with Microsoft 365 and HR software to simplify importing and updating data.
Organizational Chart	Allows users to navigate the structure of the organization and learn about colleagues in each team and department through constantly updated fact sheets, thanks to integration with the People Directory. Each contact can be deepened by visiting the integrated personal profile.
My Profile	Brings together useful information for being found by colleagues, including role, skills, experience and personal interests. It also serves as a digital CV with which you can apply for positions posted on the intranet with Job Posting.

Advanced document management

Managing documentation is often one of the biggest challenges for companies, but intranet.ai greatly simplifies even this process with an intelligent document management system. All files can be created, approved, organized and made accessible on the intranet, eliminating the need for separate platforms.

With the intelligent search function, documents can be found quickly using keywords, filters or categories. For example, if a user is looking for a contract template, he or she can simply type in the word "contract" to immediately get a list of relevant results, without having to manually browse through pages, archives and folders.

In addition, the version management at the heart of SharePoint Online allows users to keep track of all changes made to a document, so they never miss any important information and can always access the most up-to-date versions of files shared with colleagues.

 

Document Management in the SharePoint Intranet by intranet.ai

Alternatives to Valo Intranet: How intranet.ai simplifies document management

 

Features of intranet.ai	Description
Document management System	Allows you to create, review, approve, sign and publish business documents, managing their lifecycle as a whole without ever having to leave the intranet environment.
Advanced Search	Expands SharePoint Online's capabilities in retrieving content relevant to user searches, acting by keywords, natural language expressions and synonyms. Search results are based not only on files in the intranet, but on data stored in the integrated Microsoft 365 environment.
Company Documents	Allows you to digitize corporate archives, making it easy to share and index them from one place on the intranet.
Document Acknowledgement	The solution to distribute business documents and keep track of their consultation.

User Engagement

Listening to colleagues and gathering their feedback is essential to improving the work environment in terms of productivity, well-being and satisfaction. To help companies support workers in the right way, intranet.ai includes interactive features based on gamification.

In addition to more "traditional" surveys, our intranet can host sections dedicated to exchanging feelings, ideas and preferences. One example is Mood, which allows users to share their mood each day and learn about the most popular mood in the company. This is a fun way to stimulate visits to the intranet, establish a more transparent dialogue between people and the company, and most importantly, understand when and how to take action to improve the employee experience.

 

Web part "Mood" in the SharePoint intranet by intranet.ai

Alternatives to Valo Intranet: How intranet.ai increases engagement

 

Features of intranet.ai	Description
Mood	Simplifies communication between the company and its people through a SharePoint intranet space dedicated to sharing preferences, opinions, and moods. The feedback collected provides the information needed to measure employee satisfaction levels, identify common issues, and define more effective strategies to improve the employee experience.
Instant Form	Stimulates interaction in the intranet, increasing daily visits. In fact, users are engaged in quick quizzes and multiple-choice surveys to share their preferences and learn about popular ideas.
Engagement Board	Allows brainstorming sessions and contests to be held within the intranet, collecting user ideas and highlighting the proposals most voted on by colleagues.

Event Planning

Managing corporate appointments can become complicated, especially when it comes to coordinating the participation of people working in different teams, departments and locations. With intranet.ai, all information about meetings, initiatives and group activities is centralized in one shared calendar.

In this way, a manager can schedule a meeting and automatically send an invitation to his team members, who can view all details directly from the platform. Users can also synchronize their intranet calendar with their personal calendar, making it easier to keep track of commitments.

 

Shared calendar in the SharePoint intranet by intranet.ai

Alternatives to Valo Intranet: How intranet.ai supports event and initiative management

 

Features of intranet.ai	Description
Event Calendar	Helps organize company events: whenever an event is set on the calendar, the built-in notification system alerts users with a customized message on Microsoft Teams. Then simply click on the notification to access the event's dedicated page on the intranet.
Anniversaries	Shows anniversaries and birthdays in the company, and invites colleagues to find out more by visiting personal profiles in the intranet.

Personalization

The intranet.ai solution is distinguished by the modern design of its components, which can be customized to enhance the style of the corporate brand. It also offers a responsive interface, which adapts to any device, and graphic themes with colors, logos and layouts that can be applied to the portal, expanding the capabilities of SharePoint Online.

But customization is also about the user experience, from content tagging to the ability to create a Favorites section within the intranet where applications, news, contacts and documents can be brought together to keep at hand.

 

Custom graphics for the SharePoint intranet by intranet.ai

Alternatives to Valo Intranet: How intranet.ai strengthens brand and user navigation

 

Features of intranet.ai	Description
Intranet Themes	Integrates the functionality of intranet.ai to SharePoint styles to customize the graphics of each component and web part.
Graphic Dividers	Serves to differentiate intranet content by extending the shape and color of sections on a page.
Button with pop-up content	Enriches intranet pages by hiding additional information with custom graphics in line with the brand.
Graphical Buttons	Interactive graphics that provide quick access to corporate resources.
Image Sliders	Allows you to promote communications or specific portal content with modern, flexible graphics to fit each intranet page and capture users' attention.

Training and Human Resources

Training and human resource management is supported with intranet.ai through access to tools and content in one centralized platform.

For training, customized content, either created from scratch or imported from platforms such as intranet.ai's Microlearning, can be shared in the intranet, training materials can be shared, and colleagues' progress can be monitored with special analytics features.

The HR team, on the other hand, can rely on dedicated components and areas to manage employee services, processes such as onboarding, and internal competencies, as in the case of our "Job Posting" web part.

 

Promoting open positions in the SharePoint intranet of intranet.ai

Alternatives to Valo Intranet: How intranet.ai facilitates training and HR management

 

Features of intranet.ai	Description
Job Posting	Dedicated functionality for the HR department to promote open positions and enhance internal talent.
Microlearning	Platform integrated with the intranet that enables thegeneration of customized and easy-to-assimilate training courses, even from corporate documents.
FAQs	Collects, publishes and indexes in intranet search the answers to the most frequently asked questions in the company.
Quotes	Allows you to create custom banners to make the intranet a source of daily inspiration and a powerful medium with which to convey corporate values.
Videos	Collects original videos or from YouTube, Vimeo, and SharePoint Online sites to disseminate more engaging content in the intranet, such as tutorials or welcome videos to welcome new employees.
Podcasts	Customized audio content that makes it easy to keep up-to-date and train colleagues, even and especially on the move.

How to migrate from Valo Intranet to intranet.ai

After the announcement of the discontinuation of Valo Intranet, many companies faced the urgency of migrating to a new platform.

We therefore analyzed the features that make the intranet.ai solution an optimal alternative for continuing to manage business processes within a centralized platform, fully integrated with SharePoint Online and Microsoft 365.

How to ensure an easy and secure transition from the Valo environment?

The answer is simple: with the support of our team.

Here's how our experts manage the migration.

 

Before starting the actual migration, the intranet.ai team performs a thorough analysis of the data on the Valo platform. This phase allows them to:

• Identify the content most critical to business operations.
• Determine which documents and workflows need to be transferred as a priority.
• Eliminate obsolete data and redundant content, thereby optimizing the structure of the new system.

Next, the transfer of information is managed securely and smoothly, since:

• Information is migrated while maintaining its original organization.
• Native integration with Microsoft 365 ensures data compatibility with the new platform, avoiding common adaptation problems.

Finally, we provide detailed guides and organize live streaming training sessions to help users become familiar with their new corporate intranet. As anticipated at the beginning of this article, we also ensure ongoing support to resolve any issues, both before and after the go-live.

FAQ on Valo Intranet

When will support for Valo Intranet end?

Support for Valo Intranet will end on July 31, 2025. After this date, the platform will no longer receive updates, security patches, or official technical assistance.

What does "end of life" mean for Valo Intranet?

End of life (EOL) means that Valo Intranet will no longer be updated or officially supported. This results in security vulnerabilities, incompatibility with new Microsoft 365 versions, and difficulties in managing technical issues.

What are the risks of continuing to use Valo after July 31, 2025?

Continuing to use Valo after the support period ends exposes companies to security risks, compatibility issues with Microsoft 365 updates, and increased management costs due to the lack of official technical support.

Are there valid alternatives to Valo Intranet?

Yes, intranet.ai is one of the best alternatives. Compared to Valo, intranet.ai offers a more modern and advanced solution, retaining Valo’s strengths such as Microsoft 365 integration while adding innovative features like improved document management and engagement tools based on gamification.

Why choose intranet.ai as an alternative to Valo?

intranet.ai inherits Valo’s advantages, such as ease of use and integration with SharePoint Online and Microsoft 365, but surpasses them with advanced features. These include intelligent search, automation with Power Automate, and dynamic dashboards with Power BI. Additionally, intranet.ai provides continuous support and regular updates, eliminating the risks associated with Valo’s discontinuation.

How does the migration from Valo to intranet.ai take place?

The migration from Valo to intranet.ai involves a data analysis to identify critical content and optimize the structure of the new intranet. intranet.ai ensures a smooth transition, preserving data organization and offering training support to facilitate user adoption.

Can Valo Intranet still be used after July 31, 2025?

Yes, technically it is possible, but it is not recommended. Unlike intranet.ai, which guarantees regular updates and continuous support, Valo will become increasingly vulnerable to security issues and malfunctions, making it an obsolete solution.

What advantages does intranet.ai offer over Valo?

intranet.ai provides significant improvements over Valo, including more advanced document management, intelligent search that understands natural language, and engagement tools such as mood tracking and surveys. Moreover, intranet.ai seamlessly integrates with Power Automate and Power BI, enhancing business processes more effectively than the Valo solution.

How can a company prepare for the migration from Valo Intranet to intranet.ai?

To prepare for the migration, it is essential to assess business needs and the content to be transferred. intranet.ai offers a structured process to optimize data, involve departments in planning, and ensure a smooth transition, overcoming the limitations of the old Valo platform.