Media Library
Media Library for the SharePoint intranet: why your business needs it
Collect multimedia contentin a visual library on the intranet.
Our component allows you to gather selected images, documents, and multimedia content in one place on the intranet. Display a graphical preview of each file and use tags and categories to simplify content search across the company.
Media Library for the SharePoint intranet: why your business needs it
If company files are becoming difficult to find, with the Media Library it is no longer a problem. Select multimedia content from one or more document libraries and our web part gathers them into an organized and functional visual library, helping your company save time, improve employee experience, and increase productivity.
Browse content with instant preview
Index content in search
Find content in seconds
Users can search for content within the library directly from the integrated search bar. Simply type a keyword and combine it with filters to narrow results and find the desired file as quickly as possible, ensuring smooth and immediate navigation.
Integration with SharePoint
- Automatic content preview.
- Real time sharing.
- Access control for information.
- Approval workflow monitoring.
- Alerts to notify changes to a public file.
- Indexing to make documents searchable.
Simple configuration
Media Library: What are the benefits?
Classify content in the SharePoint intranet Media Library
Tags and categories Classify multimedia content by department, team, project, or event.
The SharePoint intranet Media Library brings together files from different sources
Multiple sources Gather files from different SharePoint libraries using the same set of tags, and retrieve all company materials with a single search.
Customize the Media Library layout
Customizable layout Choose how many items to display per row and sort files from newest to oldest to keep the latest publications highlighted.
Filter by tags built on SharePoint term sets
Media Library classifies content using tags drawn from SharePoint term sets managed in the Term Store. You can expose one or more filter dropdown menus by category, pre-filter the wall by specific tags before users interact with it, and order tag values alphabetically or by Term Store sequence. For libraries with large tag sets, an optional search box inside each filter helps users narrow results quickly, and selected filters can persist per user across visits.
Aggregate multiple document libraries in one wall
The web part gathers files from several SharePoint Online document libraries at once, specified as comma-separated full library URLs. It presents every item in a single wall with file-type icons, filename, and tags, plus a download icon for direct access. Note that Media Library does not read folder structures and displays files as a flat wall; for folder-based organization, the Company Documents with Folders web part is the recommended alternative.
Documentation
Explore the technical guide for this feature on our documentation site.
Frequently asked questions
Which SharePoint sources can the Media Library pull files from?
Media Library aggregates files from one or more SharePoint Online document libraries, configured as a comma-separated list of full library URLs (subfolder URLs are not supported). All items from the selected libraries are presented together in a single visual wall.
How do tags and filters work in the Media Library?
Tags are based on SharePoint term sets created in the Term Store. The component can display one or more category filter dropdowns, supports pre-filtering the wall by specific metadata values, and lets you order tag values alphabetically or by Term Store sequence. For large tag sets, an optional in-filter search makes selection faster.
Can users search for and sort content within the library?
Yes. A full-text search bar lets users find documents by title or body content, with optional prioritization of title matches. Results can be sorted by modification date, creation date, filename, or title, in either recent-first or oldest-first order, and you can set how many items load and how many appear per line.
Does the Media Library support SharePoint document management features?
Yes. Because it runs on SharePoint Online, the component leverages native capabilities including versioning, real-time sharing, access control, approval workflow monitoring, alerts when public files change, and content indexing that makes documents searchable across the company.
Related features
The complete SharePoint intranet integrated with Microsoft 365, starting from 3,950 €/year.
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